At the heart of every Sage MAS 90 and 200 system are five core accounting modules:
- General Ledger
- Accounts Receivable
- Accounts Payable
- Bank Reconciliation
- Sage FAS Fixed Assets
No other accounting software combines the depth, functionality and ease of use to the degree of the Sage MAS 90 and 200 family of products. Used by themselves, these five modules provide accounting foundation for your business that will maximize your productivity. When seamlessly integrated with any of the solutions below. Sage MAS 90 and 200 become even more powerful - providing solutions for nearly any business management need.
The heart of any accounting system, either manual or computerized, is the General Ledger system. In simple terms, it is the central location in which all bookkeeping and accounting transactions are received (posted), summarized (totaled by account) and processed (adjusted and balanced), resulting in informative financial statements. It is the financial statements, supporting schedules and associated reports generated by a General Ledger system that are critical for timely decision making; therefore, it is imperative that a General Ledger system be powerful, flexible and informative to management, yet still be easy to use and operate.
We have designed our system to allow you to continue to use your current Chart of Accounts without any need to adapt it to the computer. It is likely you can maintain the same account title and numbering scheme you have been accustomed to since the day you started your business. The General Ledger module provides for extensive history and budget information. You can retain up to 99 years of transaction history and/or period-summary history and three separate budget categories (current budget, revised budget and a user-defined budget).
Virtually unlimited financial reporting capabilities are provided. The General Ledger system simplifies divisional/departmental reporting and consolidated income statement printing within a standard, predefined set of financial statements and report formats. Because many companies require the capability to design their own financial reports above and beyond those automatically generated by the system, we have created a powerful, easy-to-use custom financial reporting capability.
You can use the General Ledger Data Exchange feature to import and/or export the Chart of Accounts, budgets and transaction data directly from or to an external file. This feature even allows you to transfer General Ledger postings from one company location to another, or use a spreadsheet product to work on a budget.
|Complete Audit Trail and Drill-Down||This system provides a complete audit trail of detail activity by printing reports and registers before posting. You can assign a unique batch number to each register, leaving a detailed audit trail.|
|Flexible Accounting Periods||Up to 13 accounting periods in a fiscal year are user-defined. You can specify ending dates for each period.|
|Flexible Account Numbers||
Account numbers can use up to nine alphanumeric characters and you can divide them into as many as three segments for identifying sub-accounts, departments, divisions or locations. You can categorize General Ledger accounts into any numbers of similar account groups (e.g., assets, liabilities, equity, revenue, expenses, etc.).
|Multi-Company Consolidation||You can consolidate data for any number of separate companies with identical or different Charts of Accounts into a single report.|
You can maintain non-financial information, such as head count, square footage, unit sales and inventory quantity. You can include non-financial information on custom financial report.
|Transaction Detail Inquiry/Drill Down||Display detailed transactions for an account at any time, and search for transactions by period, source journal inquiry or comment.|
|This feature allows you to delete, renumber or merge existing account numbers using wildcard characters to mask selected groups of accounts numbers.|
|Account Masterfile Audit||You can use the account masterfile audit report to audit changes, deletions or additions to the account masterfile.|
|Multi-Year History Retention||This option enables you to retain up to 99 years of transaction history and/or period summary history. You may also post to an unlimited number of future fiscal years or reopen a past year, and specify the fiscal year to be used for printing General Ledger reports.|
|Allocation Entries||You can use allocation entries to automatically post an amount from a single source account to multiple destination accounts. The amount to be posted to each of the destination accounts can be calculated based on a percentage allocation or on a quantity such as head count or square footage.|
|Standard Financial Statements||Standard income statement and balance sheet can be produced automatically in departmental or consolidated form. You may include various combinations of actual, budget, budget variance and prior-year information on the standard income statements for the period-to-date and year-to-date.|
|Custom Financial Statements||Virtually unlimited reporting capabilities allow you to meet your exact reporting requirements. Up to 999 custom financial reports may be defined. You may select the type of data to be printed for each column. You can consolidate accounts, round dollar amounts, add or delete text, change titles and descriptions, change print positions, control underlines and print dollar signs and footnotes. You may even produce multi-company consolidation reports or create custom reports for multiple departments.|
|Bar chart of actual, budget and prior-year activities for a single account or range of accounts provide a visual aid for presenting company financial data. You can also graph all income, expenses or profits by department.|
|Frx||Financial Reporting—See Frx spec sheet for more details.|
A Simple, Flexible, Powerful Solution
The Sage MAS 90 and 200 Accounts Receivable module quickly and easily accumulates and presents the information you need for effective cash management in an intuitive format. The straightforward implementation and ease of use streamlines daily accounts receivable activities for optimum efficiency, and the flexible design allows you to turn views and options on or off, to suit your requirements.
This module contains a highly powerful, yet easy-to-use invoicing function which allows you to prepare invoices and billing within the system. The Accounts Receivable module will also automatically prepare customer/client statements on demand.
In addition to being a comprehensive stand-alone module, the Accounts Receivable module integrates with the General Ledger, Sales Order Processing, Inventory Management, Job Cost, Bank Reconciliation, internet.access and Custom Office modules.
You can assign receivables for each division a separate accounts receivable general ledger account. All reports can provide divisional subtotals.
|Multiple Bank Accounts||You can process deposits for up 36 bank accounts per company and post cash transactions automatically to the Bank Reconciliation module.|
|Balance-Forward or Open-Item Customers||You can process all accounts receivable on a balance forward or open-item basis, and assign the open-item or balance-forward method to individual customers.|
|International Address Capability||Customer masterfiles include three address lines, country code, international postal codes and an expanded phone number field to handle international numbers.|
“On-the-Fly “ Entry
|You can add new customers, terms codes, salesperson codes, sales codes and sales tax codes “on the fly” to provide uninterrupted entry of information an all data entry programs.|
|This program allows you to delete, renumber or merge existing customer numbers, using wildcard characters to mask selected groups of customer numbers.|
|Customer Masterfile Audit||An audit trail of changes made to the Accounts Receivable customer masterfile is provided. You can use the customer masterfile audit report to audit any changes, deletions or additions to the customer masterfile.|
|Repetitive Invoice Processing||You can automatically process repetitive billing such as membership fees, maintenance contracts and rent.|
|Invoice Entry||You can enter invoices for customers or of cash sales. The system automatically calculates due dates, discount due dates, discount amounts, and commission amounts. You can use sales codes to obtain price and cost-of-goods-sold information. You can enter any number of sales codes, miscellaneous charges, and comment lines for each invoice.|
|Invoice History Printing||This program prints history invoices for a range of customer numbers, invoice numbers, and invoice dates. You can choose to reprint Accounts Receivable, Job Cost and Sales Order invoices separately or all at once using the same form code. You can select to print only unpaid invoices for open item customers. You can also reprint individual invoices from the drill-down screen in invoice history.|
|Cash Receipts Processing||You can apply cash receipts automatically against the oldest invoices or against specific invoices. You can post miscellaneous cash receipts directly against General Ledger accounts, and process any prepayments against invoices not yet recorded.|
|Advanced Sales Tax||Support of Canadian GST/PST, tax schedules for multiple jurisdictions, and tax on tax calculations are all part of this feature.|
|Statement Printing||You can print statement for a billing cycle ( e.g., monthly or quarterly ) on standard or custom forms for all customers or for a specific group of customers. In addition, you can print statements based upon a minimum balance. Statements can be faxed directly from within Sage MAS 90, either individually or in batches.|
|Cash Expectation Report||You can forecast future cash receipts using three user-defined aging categories, and forecast requirements based upon the average-days-to-pay information for individual customers.|
The Accounts Receivable module features powerful cash management capabilities and multiple key reports including:.
A Comprehensive Solution
The Sage MAS 90 and 200 Accounts Payable module provides a comprehensive solution for managing your expenditures. Beyond recording transactions and obligations to vendors and creditors, Accounts Payable offers flexible cash disbursement and check writing capabilities, and takes advantage of discounts offered for invoices paid by the discount due date. The informative financial reports, including payables aging and future cash requirements, provide valuable business insights for decision-making.
Flexible and Powerful
The many features of the Accounts Payable module allow accounting by department pr division, use of multiple bank accounts, auditing of changes to the vendor masterfile, use tax and freight allocation, the ability to add new vendors and codes "on the fly", automatic payment selection, check printing on standard or custom stock, invoice history retention, check reversing, and more.
Accounts Payable can be used as a standalone, or to expense invoices directly to the Job Cost module. Information from invoices entered through the Purchase Order module is posted directly to the Accounts Payable masterfile. From Accounts Payable, you can query all open purchase orders for each vendor. And, of course, Accounts Payable enjoys Best’s award-winning customer and technical support.
Easy to Implement and Use
Powerful, yet simple to use, Accounts Payable uses the familiar Windows graphical format to present information. It smoothly integrates with Microsoft Office to easily generate personalized communications to vendors.
SAGE Software’s integrated accounting, e-business, customer relationship management (CRM), distribution and manufacturing solutions help you transform data into the helpful insights your business needs to prosper. Our extensive product line offers a progressive series of modules and hundreds of industry-specific add-ons. Sage MAS 90 and 200 Accounts Payable gives you the information and reporting ability to effectively conduct expense management activities today, and make better business decisions for the future.
|Divisional Accounting||Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.|
|Accounts Payable and Accounts Receivable Clearing||Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers who are also accounts payable vendors.|
|History Retention||The invoice history file provides a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed check history report provides a complete record of invoices and payments for each check.|
|Use Tax and Freight Allocation||Flag the entire document for Use Tax and specify which general ledger account to expense for freight.|
|"On-the-Fly" Entry||Allows you to add new terms codes and vendors directly into the Accounts Payable module. Provides uninterrupted entry of information in all data entry programs from this module.|
|Multiple Bank Accounts||Process checks for up to 36 bank accounts for each company, and automatically post accounts payable transactions to the Sage MAS 90 and 200 Bank Reconciliation module.|
|Automatic Payment Selection||Select invoices for automatic payment based upon the due date, discount due date or vendor. Select individual invoices for full or partial payment. Place vendors "on hold" to prevent automatic payment.|
|Invoice Entry||Automatically calculate due dates, discount due dates and discount amounts, and expense invoices to any number of accounts.|
|Repetitive Invoice Processing||Automatically process repetitive billing such as rent, loan payments and utility payments. Recurring invoices are automatically prepared without repetitive data entry.|
|Checks||Print Accounts Payable checks on standard or custom check stock. Print two check stubs on a single page to accommodate laser-printed checks.|
|Extended Stub Report||Print an optional extended stub report, which can include invoice detail for all checks, or for checks where information did not fit on one stub.|
|Manual Checks||Record handwritten checks, reversals and voided checks, then print individual checks from the manual check entry program.|
|Check Reversing||When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.|
|International Address Capability||To handle international addresses, vendor masterfiles include three address lines, country codes, international postal codes and expanded telephone number fields.|
|Vendor Memos||Enter and maintain vendor memos for individual vendors with full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, so you can see critical information.|
|Vendor Masterfile Audit||Audit changes, deletions or additions to the vendor masterfile.|
The Accounts Payable module features powerful expense management capabilities and crucial forms and reports.
Every month you can count on receiving your cancelled checks and/or statement from your company’s bank, and you are required to sort your checks, account for you deposits, and reconcile your checking account balance to the bank’s balance. But often there is a discrepancy.
The Sage MAS 90 Bank Reconciliation module simplifies the monthly reconciliation process, detects unrecorded transactions between books and bank, locates the errors or differences, records the corrections and reconciles your books to the bank statement.
Bank Reconciliation helps forecast cash flow, as well. Estimated future cash flow can be projected when this module is integrated with the Accounts Receivable, Accounts Payable, Payroll, Time and Billing, and Purchase Order Processing.
The many features of the Bank Reconciliation module enable the use of multiple bank accounts, automatic and manual posting of checks, adjustments and deposits, quick and easy account reconciliation, complete transaction listing details, and more.
|Multiple Bank Accounts||
Up to 36 separate bank accounts can be established for a single company. Transactions can be automatically posted from the General Ledger, Accounts Receivable, Accounts Payable and Payroll modules.
|Check and Deposit Entry||Transactions not posted automatically through the other integrated modules can be entered manually. Checks, deposits and adjustments for non-integrated bank accounts can also be entered manually.|
|Reconcile Bank||Displayed monthly activity enables you to reconcile bank accounts quickly and easily. Transactions can be confirmed as cleared, using a single keystroke.|
|Bank Reconciliation Register||All transactions, cleared and outstanding, are listed on this detailed report for each bank account. The Reconciliation Summary shows the adjusted bank balance, computer-calculated book balance and any out-of-balance amount.|
|Bank Flow Analysis||Bank transaction detail can be retained indefinitely or cleared each month after each account is reconciled.|
|Cash Flow Analysis||The Estimated Cash Flow Analysis report combines information from the Accounts Receivable, Accounts Payable and Purchase Order Processing modules to provide an overall cash flow projection for four consecutive periods.|
In larger or decentralized organizations, fixed asset management can pose complex challenges in administration, access, user-specific customization and system security. Compatibility with existing accounting software and the client/server environment can be of equal concern.
Sage FAS Fixed Assets has become the Windows based fixed asset management software of choice for capability and versatility in small to medium-sized companies. It combines the acknowledged depreciation expertise and user friendliness of Sage FAS with the added power and functionality your situation demands. It was developed to meet the needs of your business, providing fast, dependable, customizable fixed asset management performance and data security. Sage FAS Fixed Assets provides the additional ability to execute partial and whole transfers and disposals, conduct bulk disposals with automatic gain/loss calculations and track transfer activity with as little as a single keystroke.
Plus, it provides extra security features at the system level, company level and user-defined menu levels, as well as fully controlled access to predefined SmartLists. Finally, Sage FAS Fixed Assets integrates with Sage MAS 90 and 200 through the FAS Link, creating a powerful, reliable, easy-to-use, and secure accounting management system for your entire organization.