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Every time you order goods from your vendors, a contract to buy and a contract to sell is created; the Sage MAS 90 Purchase Order Processing module helps you keep accurate records of these very important transactions.
With every order, you need to specify ( and keep track of ) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.
When your on-hand quantity falls below a specified minimum level, purchase orders can be automatically generated, to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.
When this module is integrated with the Sage MAS 90 Accounts Payable, Inventory Management and Sales Order Processing modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received will automatically update Accounts Payable records. With the implementation of the Purchase Order Processing module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily as needed.
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| Automatic Reordering |
Purchase orders can be automatically generated for inventory items whose on-hand quantity falls below a specified reorder level. |
| Drop Ship Orders/Blanket Orders | Purchase orders can be created for items shipped directly from the vendor to the customer. When Purchase Order Processing is integrated with the Sage MAS 90 Sales Order Processing module, the customer number and address information can be automatically retrieved. |
| Repeating Orders Material Requisition | Request for goods for internal use can be processed with purchase orders, and material requisition orders can be printed. |
| Landed Cost Calculation | Landed cost information is entered in receipt of goods with an unlimited number of user-definable costs for each GL clearing account. You can select any allocation method for each type of cost including freight allocation. You can calculate landed costs using the same method you currently employ or based on the new volume field in the item masterfile. |
| Auto Generation of Purchase Orders from Sales Orders | Purchase orders can be automatically generated for a selected range of sales orders. You can control how the ordered items appear on the purchase order-either individually or summarized. |
| Receipt Labels | Receipt labels with bar codes can be printed for inventory items as part of the Daily Receipt Registers Update, once Purchase Order Processing has been integrated with the Sage MAS 90 Inventory Management module. |
| Powerful Reports | There are a variety of reporting options available in the PO module which allow you to analyze variance information, cash requirements, month-end reconciliation and more. |
| Alias Item Numbers | Inventory alias item numbers can be accessed during Purchase Order Entry. When you select an alias item number, the corresponding part number from your inventory list is automatically selected. |
| Use Tax | Purchase Order allows you to flag individual lines as Use Tax, track the tax to pay on items purchased, then specify to expense the tax to inventory items. |
| Non-stock Items | Items can be entered on purchase orders which are not stocked in your inventory. Charges can also be entered for miscellaneous non-inventory items, such as service fees. |
| Vendor Price Levels | Price schedules for specify vendors, product lines or inventory items can be set up based on the standard cost or a specified discount method. |
| Expected Delivery Report | All deliveries expected within a range of dates are listed on this report. |
| Back Order Fill Report | All Sales Order Processing back orders which can be filled as a result of goods received are listed on this report. |
| Drill Down | When viewing an inventory item, you can drill down to lot/serial information from the receipt history inquiry. |
| Cost Override | A "cost override" flag may be set in inventory for each product line and item, thus enabling changes of costs of certain items during receipt of goods to be controlled. This feature can be password protected for added security. |
| User-Defined Fields ( UDFs ) for Line Items | UDFs can flow from inventory items to sales order and purchase order lines and can be printed on reports and forms. They can also be stored in history files. |
| Memo Pop-Up | Selected vendor memos can be set to automatically pop critical information into the operator’s view during Purchase Order entry. |
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