Distribution - Sage MAS 90 and 200
The distribution solution gives you the power to cut costs, build profits, and improve customer service and loyalty. The distribution modules include:
Among the long list of functions you can perform with the distribution solution is the ability to track inventory at multiple locations and maintain detailed sales history for each customer, product, and product line. Star Ship automates the shipping process by providing links to major shipping carriers.
Precise control and safeguarding of inventory is an essential task for a successful, well-organized company; businesses require timely and accurate information on inventory location, movement and valuation. The Sage MAS 90 Inventory Management module provides data pertaining to the receipt of goods, the movement of goods within or between location, the sale, removal or other disposition of goods, and the precise valuation and status of goods remaining in inventory at any point in time. When used in conjunction with other Sage MAS 90 modules, Inventory Management is the cornerstone of an effective manufacturing or distribution solution.
Inaccurate inventory counts can cost you sales and delay shipments past the promise date. Out-of-stock items as well as overstocked items in inventory can be devastating to your business. Additionally, an overstated or understated inventory valuation results in incorrectly reported profits within your financial statements.
The Inventory Management system offers comprehensive reporting capabilities to keep you on top of inventory status. Generate reports on item pricing, stock status, detailed sales history, backorder information, reorder points and recommendation, valuation, turnover, sales analysis and much more. Properly used, the Inventory Management module can help bring about the formulation of new or improved purchasing policies, sales policies, pricing methods, and even enhanced customer service. Inventory Management could also provide your company with an additional edge over competitors who are unable to access the same strategic information.
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| Multiple Warehouses |
A separate inventory of each inventory item can be maintained at any number of locations. In addition, items can be transferred between warehouse locations. |
| Physical Count | Inventory can be physically counted without interrupting the normal sales order entry process. Physical Count worksheets simplify the physical count process and speed data entry. A variance report provides data highlighting the difference between current physical count and the count shown in the system. |
| Alias Item Numbers | Alias items provide the ability to assign alias item numbers to each customer and/or vendor. Alias items permit the user to type alias item numbers in Purchase Order and Sales Order allowing the system to find regular item records and stock status. All alias item numbers print on invoices and purchase orders. |
| Sales Kit Processing | Groups of items priced and sold together can be defined as Sales Kits. A single-level bill of components can be defined for each kit. The Sales Kit listing, Sales Kit where-used listing and Costed Sales Kit reports are available. Sales Kits can be entered during Sales Order processing to automatically explode the components. |
| Comprehensive Pricing And Costing Methods | Detailed price schedules based upon customer price levels and the quantity sold can be created for each item. Prices can be calculated as a discount of the standard price or markup of the standard cost, and can be calculated based on standard cost, average cost, LIFO, FIFO and lot/serial methods. Sales promotions and customer contract pricing may also be established. Standard, last and average costs are maintained for each item regardless of costing method. |
| Transaction History | A detailed history of all inventory transactions can be retained indefinitely, and a transaction audit trail can be produced for a specified date range. |
| Bar Code Printing | Inventory labels with bar codes can be printed for inventory items. Botch Code 39 and Code 128 bar code formats are supported for a variety of printers. |
| Reordering | The Reorder reports lists items whose stock on hand has reached a specified reorder point (which is unique to each item at each location). The suggested reorder quantity can be based upon an economic order quantity, maximum stock quantity or reorder quantity. |
| Commission Method | Commission on each item can be calculated using a different method. Commissions can be based upon percentage of price, percentage of cost, or percentage of gross profit plus a base commission amount. |
| Item Delete/ Renumber/ Merge |
This program allows you to delete, renumber or merge existing Item Numbers, using wildcard characters to mask selected groups of Item Numbers. All changes are recorded in a Delete/Renumber/Merge log. There is an audit report that allows you to review any changes, deletions or additions to the Item masterfile. |
| Drill-Down From Item Inquiry | When viewing an inventory item in sales history, you can see all the invoices that contain the item (s) sold to a particular customer. The list shows the invoice number with invoice date that contains the item (s) purchased. From the list of invoices, you can select an invoice and drill down to the invoice line item to see the details of the quantity and price of the item that was sold. |
| Unlimited Vendors Per Item | The lookup displays the last purchase price of an item, the lead time (based on the date of the last purchase order compared with the date of the last receipt), and available quantity price discounts. You can even sort vendors by last cost and by lead time. |
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Click here to view the Inventory Management PDF File
When a customer calls to place an order, you need to have lots of information at your fingertips. With Sage MAS 90, you’ll have the customer’s international and domestic mailing addresses, as well as the customer shipping address(es), you’ll know the availability of specific units in inventory, or alternate items if those being ordered are out of stock, in addition to item pricing, quantity pricing, specific customer pricing, costs, customer credit limits, credit card deposit information and much more. The Sage MAS 90 Sales Order Processing module gives you quick and accurate access to information when you need it!
As customer orders are filled and completed, you need to invoice the orders and properly ship them. All original sales order information can be recalled, allowing you to enter exact quantities shipped and backordered. You can have the system automatically generate invoices for you from a range of Sales Orders, and automatically print a Daily Backorder Report. You can affix all finished shipping cartons with shipping labels and, if appropriate, C.O.D. tags including billable freight.
You can design and print all quotations, sales orders, picking sheets, invoices and statements using the built-in Crystal Reports software. Logos and other graphics may be added to each form, and you can select the font size, color and type for each data field on the form for a professional custom look.
When you integrate this module with the Sage MAS 90 Inventory Management, Accounts Receivable and Purchase Order Processing modules and internet.access, you can have a powerful, flexible and easy-to-use distribution system.
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| Blanket Orders and Repeating Orders |
Large orders shipped over a period of time can be handled easily. You can issue new orders against the blanket order to speed shipment and invoice processing. You can enter repeating orders once and recall them later for customers who regularly order the same items. Sales orders and/or invoices can be automatically generated from repeating orders. Orders and/or invoices can be faxed in batches or individually to customers. |
| Order History and Quotations | Order and order history files can save orders after invoicing, save cancelled orders for "lost sale" analysis and track sales order history. Quotations can be entered, printed and later converted to standard orders when the customer places the order. |
| Promise Date Per Line Item | A promise date is available on each line in Sales Order Entry, allowing you to enter a unique promise date for all or some of the items on sales order. This date prints on the open sales order report and open sales order by item report. |
| Sales Kit Processing | You can define sales kits using the inventory Management module and use them during sales order entry and invoice data entry. Component items for a sales kit are automatically exploded during data entry. |
| Extended Item Descriptions and User-Defined Fields (UDFs) For Line Item | Enter extended item descriptions for inventory items, miscellaneous items and special items during sales order entry and invoice data entry. Create UDFs in sales orders, invoices and history files. UDFs can flow from inventory items to sales order and purchase order lines. |
| Alias Item Numbers | Access inventory alias item numbers during sales order entry and invoice data entry, and print alias item numbers on sales order forms. Alias numbers can be customer specific, vendor specific or global. |
| Lot/Serial Numbers | If an inventory item uses the lot or serial method of valuation, you can enter the lot/serial numbers as you are entering the invoice. |
| Split Commissions | You can "split" commissions on any sales order or invoice among up to five separate salespersons, and apply commissions overrides for sales managers. |
| Alternate Items and Alternate Warehouse | When entering orders for out-of-stock items, you can display a list of alternate items or alternate warehouses for selection during sales order entry and invoice data entry. |
| Drop Ship Items | You can create sales orders or invoices for drop shipment to customers. The daily drop ship report recaps all items to be drop-shipped, detailed by vendor and item. |
| Customer Last Purchase History | Use this program to display and maintain item purchase history information for customers, and to assist you in determining specific items and prices from past customer purchases. |
| Non-Stock Items | You can enter sales orders or invoices for special items not in your inventory and also enter charges for miscellaneous non-inventory items. |
| Drill-Down | Sales order invoices stored in the accounts receivable invoice history file can easily be found, viewed and/or printed from general ledger or accounts receivable with the click of a mouse using cross-module drill-down. Lot/serial number information can also be viewed during drill-downs. |
| Gross Margin Checking and Display | With this feature, you can optionally show gross margin ( price v. cost ) on screen to permit salesperson to see how much latitude is available for special pricing. Also, you can set a minimum margin below which password override is required. |
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Click here to view the Sales Order PDF File
Every time you order goods from your vendors, a contract to buy and a contract to sell is created; the Sage MAS 90 Purchase Order Processing module helps you keep accurate records of these very important transactions.
With every order, you need to specify ( and keep track of ) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.
When your on-hand quantity falls below a specified minimum level, purchase orders can be automatically generated, to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.
When this module is integrated with the Sage MAS 90 Accounts Payable, Inventory Management and Sales Order Processing modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received will automatically update Accounts Payable records. With the implementation of the Purchase Order Processing module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily as needed.
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| Automatic Reordering |
Purchase orders can be automatically generated for inventory items whose on-hand quantity falls below a specified reorder level. |
| Drop Ship Orders/Blanket Orders | Purchase orders can be created for items shipped directly from the vendor to the customer. When Purchase Order Processing is integrated with the Sage MAS 90 Sales Order Processing module, the customer number and address information can be automatically retrieved. |
| Repeating Orders Material Requisition | Request for goods for internal use can be processed with purchase orders, and material requisition orders can be printed. |
| Landed Cost Calculation | Landed cost information is entered in receipt of goods with an unlimited number of user-definable costs for each GL clearing account. You can select any allocation method for each type of cost including freight allocation. You can calculate landed costs using the same method you currently employ or based on the new volume field in the item masterfile. |
| Auto Generation of Purchase Orders from Sales Orders | Purchase orders can be automatically generated for a selected range of sales orders. You can control how the ordered items appear on the purchase order-either individually or summarized. |
| Receipt Labels | Receipt labels with bar codes can be printed for inventory items as part of the Daily Receipt Registers Update, once Purchase Order Processing has been integrated with the Sage MAS 90 Inventory Management module. |
| Powerful Reports | There are a variety of reporting options available in the PO module which allow you to analyze variance information, cash requirements, month-end reconciliation and more. |
| Alias Item Numbers | Inventory alias item numbers can be accessed during Purchase Order Entry. When you select an alias item number, the corresponding part number from your inventory list is automatically selected. |
| Use Tax | Purchase Order allows you to flag individual lines as Use Tax, track the tax to pay on items purchased, then specify to expense the tax to inventory items. |
| Non-stock Items | Items can be entered on purchase orders which are not stocked in your inventory. Charges can also be entered for miscellaneous non-inventory items, such as service fees. |
| Vendor Price Levels | Price schedules for specify vendors, product lines or inventory items can be set up based on the standard cost or a specified discount method. |
| Expected Delivery Report | All deliveries expected within a range of dates are listed on this report. |
| Back Order Fill Report | All Sales Order Processing back orders which can be filled as a result of goods received are listed on this report. |
| Drill Down | When viewing an inventory item, you can drill down to lot/serial information from the receipt history inquiry. |
| Cost Override | A "cost override" flag may be set in inventory for each product line and item, thus enabling changes of costs of certain items during receipt of goods to be controlled. This feature can be password protected for added security. |
| User-Defined Fields ( UDFs ) for Line Items | UDFs can flow from inventory items to sales order and purchase order lines and can be printed on reports and forms. They can also be stored in history files. |
| Memo Pop-Up | Selected vendor memos can be set to automatically pop critical information into the operator’s view during Purchase Order entry. |
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Click here to view the Purchase Order PDF File
Every time you order goods from your vendors, a contract to buy and a contract to sell is created; the Sage MAS 90 Purchase Order Processing module helps you keep accurate records of these very important transactions.
With every order, you need to specify ( and keep track of ) shipping method, date required and the name of the person with whom the order was placed. In addition, you need to confirm the quantities ordered and price per item. This module streamlines and organizes the entire purchasing process.
When your on-hand quantity falls below a specified minimum level, purchase orders can be automatically generated, to ensure that you never run out of key items. You can process partial receipts, update your inventory records when goods are received and monitor cost variances between goods received and goods invoiced.
When this module is integrated with the Sage MAS 90 Accounts Payable, Inventory Management and Sales Order Processing modules, you will have a comprehensive, fully integrated purchasing system. Receipt of goods will automatically adjust inventory quantities and produce a Back Order Fill Report. Furthermore, invoices received will automatically update Accounts Payable records. With the implementation of the Purchase Order Processing module, you will be able to make more informed purchasing decisions, and all of your purchasing and receiving information will be readily as needed.
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| Automatic Reordering |
Purchase orders can be automatically generated for inventory items whose on-hand quantity falls below a specified reorder level. |
| Drop Ship Orders/Blanket Orders | Purchase orders can be created for items shipped directly from the vendor to the customer. When Purchase Order Processing is integrated with the Sage MAS 90 Sales Order Processing module, the customer number and address information can be automatically retrieved. |
| Repeating Orders Material Requisition | Request for goods for internal use can be processed with purchase orders, and material requisition orders can be printed. |
| Landed Cost Calculation | Landed cost information is entered in receipt of goods with an unlimited number of user-definable costs for each GL clearing account. You can select any allocation method for each type of cost including freight allocation. You can calculate landed costs using the same method you currently employ or based on the new volume field in the item masterfile. |
| Auto Generation of Purchase Orders from Sales Orders | Purchase orders can be automatically generated for a selected range of sales orders. You can control how the ordered items appear on the purchase order-either individually or summarized. |
| Receipt Labels | Receipt labels with bar codes can be printed for inventory items as part of the Daily Receipt Registers Update, once Purchase Order Processing has been integrated with the Sage MAS 90 Inventory Management module. |
| Powerful Reports | There are a variety of reporting options available in the PO module which allow you to analyze variance information, cash requirements, month-end reconciliation and more. |
| Alias Item Numbers | Inventory alias item numbers can be accessed during Purchase Order Entry. When you select an alias item number, the corresponding part number from your inventory list is automatically selected. |
| Use Tax | Purchase Order allows you to flag individual lines as Use Tax, track the tax to pay on items purchased, then specify to expense the tax to inventory items. |
| Non-stock Items | Items can be entered on purchase orders which are not stocked in your inventory. Charges can also be entered for miscellaneous non-inventory items, such as service fees. |
| Vendor Price Levels | Price schedules for specify vendors, product lines or inventory items can be set up based on the standard cost or a specified discount method. |
| Expected Delivery Report | All deliveries expected within a range of dates are listed on this report. |
| Back Order Fill Report | All Sales Order Processing back orders which can be filled as a result of goods received are listed on this report. |
| Drill Down | When viewing an inventory item, you can drill down to lot/serial information from the receipt history inquiry. |
| Cost Override | A "cost override" flag may be set in inventory for each product line and item, thus enabling changes of costs of certain items during receipt of goods to be controlled. This feature can be password protected for added security. |
| User-Defined Fields ( UDFs ) for Line Items | UDFs can flow from inventory items to sales order and purchase order lines and can be printed on reports and forms. They can also be stored in history files. |
| Memo Pop-Up | Selected vendor memos can be set to automatically pop critical information into the operator’s view during Purchase Order entry. |
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Click here to view the Purchase Order PDF File
The Credit Card Processing module is powered by PCCharge Payment Server, an open architecture system designed to integrate electronic credit card transaction processing into existing Enterprise Resource Planning (ERP), distribution, and accounting system. Whether you’re a small wholesaler, a mid-sized distributor, or a large Internet service provider of e-commerce and virtual shopping services, this robust engine is the ideal solution for automated payment processing.
The PCCharge Payment Server is integrated into Sage MAS 90 and 200 , allowing you to accept credit card payments through the Sales Order module, as well as the .store and .store e-Business Manager applets. Credit card payments are authorized and processed directly from within the Sage MAS 90 and 200 applications. All transactional information, such as authorization codes, is captured and stored within the appropriate application database for historical and reconciliation purposes.
The powerful processing features of PCCharge Payment Server give you the ability to process credit card transactions quickly, efficiently, and cost effectively, while providing superior service to your customers. And the system’s fraud-prevention features protect both you and your customers from unauthorized credit card usage.
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| Credit Verification Version 2 (CVV2) |
CVV2 helps verify card authenticity by validating that the purchase does, in fact, have the card in his/her possession, which helps reduce chargebacks for e-commerce and mail order purchases. |
| Address Verification Services | Address verification services add another layer of credit card authentication by comparing the purchaser’s billing address with the billing address on record. |
| User-Level Password Protection | The system’s multiple password layers increase the security of customer card numbers and information by reducing the possibility of unauthorized access into database content and functions. |
| Data File Encryption | The system’s data file encryption capabilities further increase the security of customer data by enabling you to encrypt credit card account numbers in the database. |
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Supported Processors
Subject to change. Please refer to http://www.pccharge.com/ for a current list of supported credit card services. System Requirements
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| Credit Card Processing Functions |
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Click here to view the Credit Card Processing PDF File
To achieve and maintain strong customer loyalty, it’s essential to get your inventory in the hands of your paying customers as quickly and economically as possible. The Sage MAS 90 family of products allows you to do just that with StarShip, an innovative add-on module.
StarShip, built by V-Technologies, integrates tightly with both Sage MAS 90 and 200 and makes the entire shipping process more fluid. Plus, when combined with the pick, pack and ship feature built into Sales Order, StarShip helps your company become a more competitive distributor and even has the potential to reduce shipping and shipping-related expenses.
StarShip automates the shipping process by:
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Calculating freight charges through the use of an optional integrated scale.
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Rate shopping between carriers to find cost-reduction opportunities.
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Supporting third-party parcel insurance to cut parcel insurance costs.
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Printing carrier-approved, bar-coded shipping labels and COD tags at the warehouse workstation for convenience and speedy processing.
The unique bi-directional Sage MAS 90 and 200 StarShip Link is easy to use. Turn the page to see how it can maximize productivity in your busy warehouse.
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How StarShip Works with Sage MAS 90 and 200 |
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| Multiple Carriers Supported | The standard StarShip module processes shipments using UPS, FedEx and FedEx Ground (formerly RPS). Additionally, you can purchase functionally for processing shipments for the U.S Postal Service, Airborne Express, Spee-Dee Delivery Service and a user-definable carrier. |
| Standard Carriers |
UPS
FedEx Ground
FedEx
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| Optional Carrier |
United States Postal Service (USPS)
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